Privacy Policy for Our Bookkeeping Automation Services

We are dedicated to safeguarding the privacy of our users and clients on our online platform which promotes innovative bookkeeping automation services. This Privacy Policy details how we collect, use, disclose, and protect your personal data in compliance with general data protection regulations and other applicable data protection laws. By using our service, you agree to the collection and use of information in accordance with this policy.

Information We Collect

We collect various types of information for different purposes to provide and improve our bookkeeping automation services to you.

Personal Data You Provide Directly

• Contact Information: When you request a demo, register for an account, or contact us, we may collect information such as your name, email address, phone number, and company name. This helps us communicate with you and tailor our services.
• Account Credentials: Information required to set up and maintain your account on our platform, such as usernames and encrypted passwords.
• Financial and Business Data (when utilizing our services): As part of our bookkeeping automation, you may input or integrate financial data, transaction details, and other business-related information. This is processed solely for providing the automation service and is handled with strict confidentiality and security measures.

Automatically Collected Information

• Usage Data: We automatically collect information about how our site and services are accessed and used. This may include your computer's Internet Protocol (IP) address, browser type, browser version, the pages you visit on our site, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data. This helps us understand user engagement and improve our platform.
• Cookies and Tracking Technologies: We use cookies and similar tracking technologies to track the activity on our service and hold certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

How We Use Your Information

We use the collected data for various purposes:

• To provide and maintain our bookkeeping automation services.
• To notify you about changes to our service.
• To allow you to participate in interactive features of our service when you choose to do so.
• To provide customer support and respond to your inquiries.
• To monitor the usage of our service and improve its functionality and user experience.
• To detect, prevent, and address technical issues.
• To provide you with news, special offers, and general information about other services and events which we offer that are similar to those that you have already purchased or enquired about, unless you have opted not to receive such information.
• To facilitate integrations with popular tools as showcased on our platform.

Legal Basis for Processing Personal Data Under GDPR

We rely on the following legal bases for processing your personal data:

• Performance of a Contract: The processing is necessary for the performance of a contract with you or to take steps at your request before entering into such a contract (e.g., providing our bookkeeping automation services).
• Legitimate Interests: The processing is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g., improving our services, marketing activities).
• Consent: You have given explicit consent for processing your personal data for one or more specific purposes (e.g., for certain marketing communications).
• Legal Obligation: The processing is necessary for compliance with a legal obligation to which we are subject.

Disclosure of Your Information

We may disclose your personal data in the following situations:

• Service Providers: We may employ third-party companies and individuals to facilitate our service (e.g., maintenance, analysis, marketing). These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• Business Transfers: If we are involved in a merger, acquisition, or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different Privacy Policy.
• Legal Requirements: We may disclose your personal data in the good faith belief that such action is necessary to:
  • Comply with a legal obligation.
  • Protect and defend our rights or property.
  • Prevent or investigate possible wrongdoing in connection with the service.
  • Protect the personal safety of users of the service or the public.
  • Protect against legal liability.

Security of Data

The security of your data is paramount to us. We implement robust technical and organizational measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. We utilize encryption, access controls, and regular security audits. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

Your Data Protection Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent: You also have the right to withdraw your consent at any time where we relied on your consent to process your personal information.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us using the details provided below.

Links to Other Sites

Our service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Children's Privacy

Our service is not intended for use by individuals under the age of 18 (Children). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children have provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy periodically. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the "last updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

• By mail: 1 Business Avenue, Innovation City, Techland, 10001